ISDP and Resilience Cohort: Support for Sustainability and Preparedness in Your Organization

ISDP and Resilience Cohort: Support for Sustainability and Preparedness in Your Organization


Okay, well, welcome everyone. You should be able to hear us now. I’m really excited to welcome you
today to this webinar which is about the Indiana Sustainability Development
Program and the 2019 Resilience Cohort. My name is Andrea Webster. I am the Implementation Manager at
the Environmental Resilience Institute at Indiana University which
is part of the Preparing for Environmental Change Grand Challenge. So the institute is part of
Indiana University’s grand challenge, but first and foremost,
we are a research institute. My job is connect to research being
conducted here at the institute with local governments and
others to help the state of Indiana, prepare for floods, higher temperatures
and other related impacts. Today we are going to present on the, let’s see I’ll change the slide here. Here we go, so
today we’re gonna present an overview of the Indiana Sustainability Development
Program and the 2019 Resilience Cohort. So ISDP is a way for
businesses, nonprofits, and local governments to increase their
staff capacity for sustainability work. This is the third year of the program. The first two years were
a smashing success. And this third year we expect will be
the same and we expect to have a really great group of very talented students
as well as a bunch of great hosts, which is what we are recruiting you for
today. So new this year we are going
to be offering a new option for local governments which is the 2019
Resilience Cohort to help cities and towns in Indiana complete
a greenhouse gas inventory. So we’ll talk more about
that in detail later today. So with us today we have Kale Roberts,
who is a Program Officer with ICLEI Local Governments for
Sustainability. Kale is going to be presenting on
ClearPath, which is the software that help cities and towns complete
greenhouse gas inventories and makes it very easy for them to do so. So we’re excited to hear more about that. I also have Danni Schaust with
me standing right next to me. Which you’ll actually be
able to see in the video. And so she will be talking about the
Indiana Sustainability Development Program which some of you may know as
the Sustainability Extern Program. So Danni is with Sustain IU which
was recently been rebranded, formerly it was known as
IU Office of Sustainability. So still the same entity and
same person, but they have a new name. So with that, I’d like to introduce Danni. So Danni is, I guess, first, I have a few housekeeping things I
need to mention, before I forget. So if you have questions during
the webinar, please type them into the question box, or into the chat
box in the Zoom control panel. So you should be able to see that by
hovering your mouse over the main window. And there should be an option that pops up
that allows you to see the chat function. I do have all of you muted
at the present time. And at the end we’d like to unmute
yourself ask questions during the Q and A following all our presentations,
you’re welcome to so. Or you can type your questions in the chat
box throughout the presentation and we’ll try to get to them either during
the presentation or at the end. So now I will continue
with introducing Danni. So Danni is the Outreach Coordinator for the Indiana Sustainability
Development Program, or what we all can refer to as ISDP. So she’s worked in the sustainability
nonprofit sphere here in Indiana for the past ten years. And she’s currently completing her masters
degree in environmental policy and sustainability at the IUPUI School Public
and Environmental Affairs, formerly known as SPEA or presently
known as SPEA, I guess, this December. And so she oversees partner and
students recruitment at the three IU regional campuses that
are participating in the program. And those three campuses
are IU Bloomington, IUPUI in Indianapolis, and then IU South Bend,
which is the new addition this year. So with that,
I will hand it over to Danni.>>Awesome, thanks for
the introduction, Andrea. It’s great to be speaking
with all of you today. We’ve got a great group represented
here from all three sectors, which is really exciting. I’ve spoken briefly about
the program with several of you. But I appreciate you all taking the time
today to participate in this webinar to learn a little bit more about both
ISDP and the 2019 Resilience Cohort. We are super excited about this new
partnership with BRI this year. And we are just gonna jump right into it. I’m gonna give you a brief
overview of what exactly is ISDP. So what is it? Well it’s a program of Sustain IU. We are funded, primarily,
by the McKinney Family Foundation. And it’s a sustainability focused
workforce development program for both undergraduate and graduate students,
as Andrea mentioned earlier. We recruit students from
both the three campuses, IU Bloomington, IUPUI, and
new this year, IU South Bend. And we focus on recruiting partners and placing students in three to four
different regions of the state. This year we’ll be working
with Indianapolis partners, Bloomington, South Bend area partners,
and Southwest Indiana. Some of the goals of this program, basically we’re trying
to prevent brain drain. 55% of graduates from Indiana University, after three years of graduating from their
program a lot of them leave the state. And so we know that the state
is facing a lot of challenges, especially in the environmental realm. And so this program was born out of that
desire to not only train students, but get them connected here in the state and provide them some employment
opportunities after they graduate. So as I mentioned, it’s a statewide
network of the three sectors corporate, nonprofit, and government. We train and place these interns
through partner development and an intensive sustainability
training which we call boot camp. And we’re just trying to build
this next generation of talented sustainability leaders. So you are most interested, I’m sure, in
what exactly it takes to be a partner, so this is a pretty wordy slide. I apologize, but I wanted to just
make you aware of all the different things that go into this program. So partners need to be
based out of Indiana. We have worked with some national
organizations, and their local chapters. So if you are, that applies to you,
just keep in mind we’re here, the Indiana partners. You have to have the ability to host
the extern in a full time capacity for 10 to 12 weeks over the summer. And we’re looking for actual high
level sustainability tasks not so much admin and data entry type of work. You need to have the ability to mentor the
student through the summer since they’ll be directly working with you,
your organization. And we’ll work with you to
draft a job description. We are asking this year for
some more partner buy in and support through financials. And we can get into that at the end. We have a tiered, sliding scale for
different financial amounts that you can contribute to the program to help cover
the cost of actually hiring the students. And as I mentioned, we have this three
day intensive boot camp training. And we’re really looking for
some partner support for that this year. We’d really like to have
organizations come in and help lead those trainings, and
help the students not only network, but get to know you better before
they work with you this summer. And new this year, we’re actually asking
our partners to help us identify, or actually provide some local housing for
externs. We’ve learned from the first two years
of the program that, especially in rural areas, it’s pretty challenging for the
students to find that short-term housing. So we’ll be really be
leaning on you as partners to help identify those affordable
short-term housing options this summer. And just to give you a brief idea
we don’t just hire the students and then pass them on to you and
say good luck. We actually will recruit and hire the
students, make sure that they get paid at the beginning of the summer, we’ll help
you draft those final job descriptions. I plan the training and throughout the summer we will be
checking in with both the externs and the partners to make sure you are both
getting the support that you need. Something that’s not mentioned on
the slide that we started doing last year. We did some changes in there. We do some site visits, we will
actually be visiting all the partners over the summer to check in both with you,
the mentor, as well as the student. To see how we can continue
to improve the program, and make sure that you guys are getting
that support throughout the summer. So with that, I will turn it
back over to Andrea and Kayla.>>Great, well, I’m gonna get
us started here, and then Kayla, I will make you presenter
when the time comes. So I’d like to talk a little bit about the
Resilience Cohort which as we’ve said is new this year. It is part of
the ISDP’s Sustainability Extern program. And it provides Indiana cities,
towns, and counties with training, technical resources, and a peer
network most importantly to complete a community-scale
greenhouse gas inventory. So this is a greenhouse gas inventory for
your community, and not for your local government operations. Participants in the 2019 Resilience Cohort
will work alongside Indiana peers and will receive technical support from ICLEI,
local governments for sustainability. And as I mentioned, you’ll hear from
Kayla Roberts later in the presentation. So and ICLEI really has a lot of
experience, they’ve been doing this for years helping cities complete
greenhouse gas inventories. Clear path is the go to software for local governments to complete
greenhouse gas inventories. I’ve used it myself completing
greenhouse gas inventories for cities It really does make
the process really straightforward. And let’s just take a step back, before
I go any further, and talk about what a greenhouse gas inventory is, and
specifically what greenhouse gasses are. So greenhouse gasses, the one you hear
about most often is carbon dioxide. But you often hear about methane and
nitrous oxide as well. They’re released when we drive cars, or
when waste breaks down in the landfill. And during some industrial processes,
during agriculture and forest practices, and during other natural human activities. So greenhouse gasses, when they are
released, go up into the atmosphere, and they trap and hold heat in the atmosphere,
creating the greenhouse effect, which leads to climate change. So when we talk about
inventorying greenhouse gases, this is the process of completing sort
of an accounting of greenhouse gases. And the process provides data on
the amount of energy consumed, the diversity of energy
supplied to the grid. Communities, vehicle type, and fuel usage,
distribution, and so much more. It’s really, a lot of it is about
counting your greenhouse gasses, but communities get a lot more out of
it than just a number at the end. So the process in and of itself and the information that comes out
of it is very useful for cities, both in terms of sustainability and
for just general operations. So it’s really a great step to take. So once you have this inventory,
you can use the data to set a reduction target in the plan for
reducing those emissions. So with that,
I’m gonna move on to the next slide and talk about, oops,
it looks like I moved too quickly there. All right, so the 2019 Resilience Cohort, I can’t stress enough that
this is an easy process. I know it sounds very intimidating,
and science-oriented. And it is all based in science
in how we count these things. But it really is not
as bad as it may seem. And I wanna specify, too, that you’re never gonna have
a 100% greenhouse gas inventory. This is an estimate, and
it’s meant to be an estimate. But as long as you are estimating in
the same way every time that you do this, you can set goals and
track your reductions over time. And so the thing you are able to measure
a bit more accurately than others than you can actually start to
reduce those emissions and Kayla can talk more about that to you. But I wanna stress a lot that you should
not feel intimidated by this process. ICLEI walks you through what
you need to do step by step. And you can almost go into this blind,
having never done. You definitely can go into this
having never done this before. And we feel very confident that students
will be able to complete this process. I myself was a student when I
did this first and it was fine. And then I’ve seen it happen in
many incidents around the country. So I wanna talk next about
the participation benefits. So first and
foremost is access to ClearPath, which is the software that we
uses to complete the inventory. It is cloud-based, and
you are able to keep that data. And as I mentioned,
Kayla will talk more about that later. Participating in the Resilience Cohort
will provide you with step by step guidance
through the inventory process. And will provide training and technical
assistance specific to Indiana offered through ten live webinars
throughout the summer. There’s also a bit of one on one technical
assistance that you’ll receive from ICLE and we’ll hopefully be doing
some peer to peer networking. As well it’ll be offered through
the Environmental Resilience Institute. So really make sure that you’re
connecting with the folks across Indiana doing
the same thing as you. And of course, you’ll have that network
and so you’ll have what we’re calling Power in Numbers to encourage timely and
complete responses to data request. So many agencies and utilities have
never been asked for this data before. And so when we go to them and
they’re getting sevferal request for this at once then they’ll
realize the importance of it and hopefully get us that
data in a quick manner. So once this inventory is complete, then ICLEI is offering recognition
through their Milestone Award. And if desired,
they can offer some marketing and communications support such as
giving a press release template and some other simple helpful
tools such as those. There’s also access to the ICLEI
online community which is a peer networking hub on the Internet,
on the web. It’s a complete greenhouse gas
inventory training videos and crowdsource Q&A with dozens of cities
throughout the length of the cohort. And the really great benefit
about continuing and participating in the Resilience Cohort, is at the end you’ll have the option to
apply for a one year ICLEI membership at a price reduced by the amount paid
to stay in the Resilience Cohort. So I wanna make sure to specify again that
this is an option that’s only available this year for your local government
participants at this time. If there’s interest, we potentially
consider expanding it in the future, but this year,
we’ll try it with local government. And this is a model that ICLEI has used in
other states and other regions as well, so it’s certainly not new and
they fine tuned it quite a bit. Now, in order for a local government
to participate, There are three ways, so to participate in the ISDP
extern program in general. So Track 1 is to host an ISDP extern and
not participate in Resilience Cohort. So you would participate in ISDP and
you would select any sustain related project that you
want have done in your local government. And then you can have that intern or extern work on that project
throughout the summer. Track 2 is to participate in both ISDP and
in the Resilience Cohort. So, in this scenario,
you would apply for both programs and hopefully, get an extern to help with that
greenhouse gas inventory over the summer. Track 3 is to participate in a Resilience
Cohort without an ISDP extern. So say you already have somebody
on staff at your city or town who wants to do this process themselves,
and you wanna have more control over it. That’s perfectly okay and we certainly
welcome those types of participants, and we’re happy to help you as well. We’ll help students and
we’ll help you complete the inventory. So there is a small fee, and we try
to keep this fee as low as possible. So and it’s based on
population size of the scope. So if you’re a county,
or a city, or a town, we take look at your population size. If you’re less than 50,000,
then it costs $200, if you’re more than 50,000,
it’ll cost $500. And I will say that we try
to set this at a low rate, and still allow you all
to kind of chip in. But if this still is a fee that is
prohibitive, please let us know, and we’ll see what we can do
to help you out with that. But if you are able to play,
that would be preferred. I also want to thank
Earth Charter Indiana, I believe we have a couple of
earthcharter folks on the call today. So they have agreed to
help subsidize the cost. The cost for us to pay ICLEI for
Indiana participate in this program. So thank you Earth Charter for
that assistance. Now I’d like to talk a little
bit about the timeline next. So, the application deadline,
you still have about two months. It’s December 14th, 2018, but we wanted
to get this webinar out here early, so you’ll have time to work on all of
the application details that go into this. And Danny will go over that here shortly. Then once you apply, so
there’s sort of two different programs as we saw the overlapping concentric
circles on the previous slide. So no matter whether you wanna
participate in the Resilience Cohort Or ISDP in general, or whether you’re
a business or you’re a non-profit, or a local government. No matter what, there’s one application. And so, that’s available on
the Sustain IU website, and so Danny will point you to that. And we plan to notify
you of your sessions. We hope we’re able to
accommodate everybody, but it doesn’t always quite work out. But you’ll be notified by January 11th,
2019 cuz that’s our goal. And then any payments that’s due for the
Resilience Cohort will be due March 1st. So, no payments are necessary
until March 1st. I know that sometimes in local governments
that, it’s better to pay during one quarter than another, so just let us know,
we can try to work with that. And then the Cohort will start, the Resilience Cohort is gonna start
April 15th and end September 15th, which is a longer time span
than the actual ISDP program. And the reason for that is that,
we want to get you started with collecting data and let you know what
the process is going to be like before the extern actually arrive physically. So and if you don’t have
an extern then that’s fine, you can get a head start
on getting all this done. So that’s the purpose of that and
we hope that that will be helpful. So next, I’d like to pass it over to Kale,
and you’ll have to bear with me for a couple of minutes as I make
Kale I’m gonna unmute you now. And then I’m gonna make you a co-host,
and I’m gonna stop sharing, and that should allow you to
start sharing your screen.>>All right, sounds good. You’re able to hear me.>>[CROSSTALK]
>>Okay. Now I just have to figure out
how to do the screen share.>>Okay, so once you hover your
mouse over the main screen, there should be a button that
pops up that says share screen.>>Okay, got it, cool Great, so, just tell me when you see it.>>We can see your screen now.>>Okay great, it should have
these five milestones up here. Yeah, thank you both so much for
having me, I’m super excited to be here. My name’s Kale everybody. I’m on the ICLEI Local Governments for
Sustainability USA team. We’ve worked with many Indiana
communities over the past 20 years. I was trying to count it up and
I got to 15, and then I think there’s
probably a few more. So some of you maybe saying hi again. For others, it’s saying hi for the first
time but really, really exciting to see all of those enthusiasm and
action coming out of Indiana. It’s fantastic and what we do at ICLEI is
work with communities all around the US. Everyday, putting together greenhouse
gas inventories, developing on climate action plans, more and more
thinking about adaptation, and resilience, and where this more emissions
management falls into a broader preparedness, fame, and all that goes along with that on the social
side, as well and the environmental sides. So, really great to see this kind
movement coming out Indiana. So, we know we work with about, let’s see, at any given moment prior on
200 cities throughout the US, and we host these Cohort
trainings several times per year. All focus on some aspect of
climate action or sustainability. In screen here, this is kind of a useful
framework that we’ve used called the 5 Milestone framework,
developed since the 90’s, so 400 or 450,
around that many communities, have used this framework on emissions
management, they’re in the middle but also on adaptation planning and
sustainability planning. And it really just follows the regular
project management framework, starting with developing your baseline,
collecting the data, seeing where you’re at on
any one of these aspects. And then moving to defining a target,
in the case of emissions management, that’s to reduce emissions,
then developing out plans. Implementing the many projects that you’ll
take on to reduce emissions over time. And then monitoring those results. So this framework is probably nothing new. It’s basic project management, but it’s very useful to chart a path forward. And where most of you all are at
is right here with milestone one. And that’s honestly still to this
day where we work with most of our communities, is people just getting
started, or maybe they made the full loop and are coming around again,
five or ten years later trying to access where we’re at right now
in terms of emissions management. So the greenhouse gas inventory,
of course, is a big piece of that. Switching over here to our
ClearPath tool that was mentioned. Yeah, I mean, you said that it makes it
really easy to jump in with little to no experience, and put together a greenhouse
gas inventory, I hope that’s true. So this is our ClearPath tool, you can see that it’s broken down
into two tracks, a government track, so municipal operations, and
then a community-wide track. A lot of people ask me,
are communities doing one or the other more than the other? And we really see a pretty clear or
a pretty balanced split, I guess. With many communities doing
both tracks at the same time, you’re out there collecting data on
a whole host of different sectors. It’s not actually that much work
to just do them all at once. But there are reasons that
you might choose one or the other, and
we would cover a lot of that. So just so you have a sense of the type
of data that you’re collecting. If you’re a city staff member or if
you’re thinking of bringing on an extern, this is, I hope in like two minutes
I’ll give you a little scoping sense of what you’d be getting into. So these are all of our test accounts. You’ll have a blank page to work from,
it won’t be so jumbled. But I won’t go over anything in detail,
just showing you. On the community scale side, when we
talk about a greenhouse gas inventory, it’s looking at sources of
greenhouse gas emissions. So that’s, where’s CO2, the carbon
dioxide coming from in your community? Also, methane and nitrous oxide. So those three criteria of greenhouse
gases, there are various sources. And we divide those up into sectors, and
those are all listed here at the top each with a different tab,
starting here with residential energy. So in our ClearPath tool,
this is how we organize it. If you were using an Excel workbook or somebody else’s tools entirely,
you’d still see a similar setup here. So you have a set of calculators for
each sector that you’re working through. I just clicked over to transportation, so
you can see how that kinda switches u. You’re accounting for things you’d expect,
on-road transportation, if you have any public transit,
the emissions coming from that. Some communities may have an airport or
a rail station. So it’s really just customizable
to your local context what sources of emissions
exist where you live. And so we put together these cohorts,
several a year, to work together as a big group,
as a team, maybe 10 to 20 cities. And we find that is most effective at the
regional level, so at the statewide level. We’ve done statewide cohorts in
California, worked really well. Also, national cohorts, when, say,
there’s a leadership campaign like the Global Covenant of Mayors or
others that you’ve heard of, cities will come together to try to
meet those kinds of commitments. But you all are in a fortunate spot
if you decide to move forward on this plan because you’re all
there in the same state, probably hooked up to
the same utility grid, using similar water infrastructure,
that sort of thing. That really eases this process and makes a lot of sense to do it as a group,
also it’s just more fun. And then what you get in
the end is something prettier, more useful version of this, like short
form graphic here in the bottom corner. You have all your different sectors
accounted for, and various metrics built out of how you can characterize
the emissions coming from there. You don’t have to get this just bulk unit,
metric tons of CO2, there’s many different ways that
we can help you analyze that data. I’ll try to keep it short, I could talk
about greenhouse gas emissions inventories all day long, and
hopefully we’ll get that chance. But I did wanna show you some of our other
support systems that we have for cities. One being, thank you so much for
mentioning it, the ICLEI community. So this is our online
peer city networking hub, built around these different
interest groups of work groups. We call them neighborhoods actually, so this is our neighborhood for
greenhouse gas inventories. We have equity accounted for here,
we’ve built out an Indiana coordination neighborhood all your own, adaptation,
resilience, these types of things. And this is your place to
connect with each other there. But also people in Colorado,
people in Missouri, in Iowa, in California, in New York,
going through the same process to pose your questions and
kinda crowdsource those answers. So this is also supplemented by
a series of online learning tracs. One for inventories there, we’ll have
a climate action planning one coming soon. And these other additional learning
options are meant to supplement the cohort that we were
meeting live once a week or once every couple of weeks,
virtually as a group. And then you can work through these
different courses in the interim. Gives you some time commitments there,
different tasks. And this is meant to be very practical. You’re checking off the boxes for the task, but then when all your tasks
are complete, your inventory is done. So it’s kinda like a learn as
you implement sort of situation. So last thing I’ll mention is that
we do do quite a bit of recognition. Obviously, we’re a national and
an international network of 1,500, I think it’s actually
1,750 cities globally now. And we’ll put together case studies. That Five Milestones framework,
we have a milestones award. So after you get your inventory, we issue
the award, and put out a press release, and share that around the network. So that we can really say, hey, you as
a community have stepped up to the plate, you’ve moved forward on climate action,
and here’s meeting your first milestone and
where you’re off to go from there. So we do like to support our
communities in a number of ways and And yeah, I think that kinda sums up
our approach to the cohort model. I wanna say thank you to you for
having me and also Earth Charter for seeing the value of this work. And for ICLE, we have membership dues,
but we’re an NGO. We also try to keep them low and just keep sustainability affordable for
everybody. So it’s groups like
Earth Charter that really make that possible for a group like ICLE. So thank you so much there. And yeah, any questions I guess
I’m here until the end, and I’ll turn it back over to you guys.>>Okay, well, thank you so much, Kale,
I really appreciate that presentation. Hopefully it gives all of our viewers,
today, a little bit better idea of
what they’re getting into. And of course, we’ll have plenty
of time for questions at the end. And I believe Kale’s gonna stick around if
you guys have anymore questions for him. So with that I’d like to go ahead. I’m going to share our screen again. And I’m going to hand it back over to Danni to present on the timeline and application process.>>Awesome, well, thanks, Andrea. So I’m gonna be talking about the process,
what makes a good application, and then the overall timeline for ISDP. It is slightly different than the cohort. But we do try to make our dates line up so
there’s not too much confusion. I think the application process,
in itself, is pretty straightforward. We will ask that you submit an online
application along with your sample job description. That deadline, again,
is December 14th of this year. And we will review those applications and
let you know by January 11th, that is our goal. We are gonna drop the link to the
application into the chat bar for you all. And then we will follow up after
the webinar as well with a couple links, just in case. And then after we receive all
those partner applications and we get confirmed with you, we’ll go ahead
and start formal student recruitment and get those students hired. I’ll go over that timeline
here in a couple slides. But I just wanted to give you
a sense of the application process. I do really encourage that you
get your application in early in case we have questions
about your job description. We’ll talk about the job description and what makes a good application
here in the next slide. But I really encourage you to get that in
early if you know that you’re interested. So we can answer any questions and
work with you to make sure that you’ve got a great job description not only to make
sure that your application is strong. But also that your job description
is very descriptive and that it attracts the right
kind of students. Make sure that you’re getting
placed with a good student. Andrea is gonna drop that in here. She just dropped that into the chat box,
the actual application. And keep in mind that
application is both for ISDP as well as the 2019
Resilience Cohort. It is the same application
depending on what questions and answers that you give to the questions,
we’ll ask for different information. But I think that’s
pretty self-explanatory. Let’s go into what makes
a good application. So what makes a good application? Job description with really clear
tasks and responsibilities. I understand that it’s
a little bit early so some of you may not know exactly what
you want your extern to work on. But the more specific you can be on
the types of tasks you think you’ll have the student work on the better. And it helps, as well, if you’ve got
certain requirements for the students. Say you’re looking for
somebody with a particular skill set, for instance, GIS skills. Make sure you actually put that
within your job description. And as skills required, or skills section. That’s just helpful for
us as we’re looking at students and reviewing those applicants. If there are also specific dates and times
that you’re extern needs to be available, please also note that
in the job description. So for instance, if you have some weekend
work, or some specific event that you need their help with,
you can note that in the application. That’s also helpful so the students
can plan their summer plans and travel around that. And then I also recommend putting
your job description in your company letterhead or
submitting your logo, if you can. And the reason we do that is that we want
students to get a really good sense for your organization so they can be excited
to work for you, get to know you a little bit better as they’re going
through the application process. You can see here, I’ve screenshotted what’s on
the Sustain IU website right now. We do have a list of all of our externs
from summer 2018 still on the website. And if you click on those drop downs,
you’ll see, there’s actually a link to
the different job descriptions. So if you’re looking for
a good sample to get a better idea of what your job description should look like,
I really recommend you go to that website. And we will drop the Sustain IU website
into the chat box later as well. So just an overview of
the general program timeline. Here’s just some dates
to make you aware of. Obviously, we’ve began
partner recruitment. And those applications
are due December 14th. We’ve begun some preliminary
student recruitment. But we’ll begin that in earnest
in the next month or so. We will stop accepting student
applicants at the end of February, and we’d like go them hired by spring break. I use spring break,
as you can see there, is March 9. So if you have a desire to be
involved in the hiring process, maybe you want to sit in on interviews or have a chance to look at some of the
different applicants that are coming in. You need to let us know that early so
that we can build in that time. We also do ask, as I mentioned earlier,
that partners, if you’re able to commit some funding to help support
the cost of the student’s stipend, we do ask for that in March, and
we will get those funds all secured. And then we’ll let you know the dates for
the May boot camp. That will be early May, we just haven’t
secured the exact dates yet, and that will be in Indianapolis. So if you’re interested in attending
that boot camp we can let you know those dates once we have them. Another thing that I wanted to mention is
that, so we have the application online. But I’m gonna bring up another slide here. We really tried to get students and
partners engaging throughout the year. So we have created a LinkedIn group for
you guys to join. So if you look at the Indiana State
Sustainability Development Network, if you type that into the search bar on
LinkedIn, it will bring up the group. And once I accept your application, I do
encourage you to share any cool links or information in there. We’re really trying to make sure you
guys are connected with each other and networking throughout the year. And with that,
we’re gonna turn it back over to Andrea.>>Okay, well, thank you, Danni. We have, I guess,
about 20 minutes left for questions. So I definitely encourage you all
to ask those questions now or you’re welcome to follow
up with us later as well. And again, you can enter those questions
into the chat box by hovering your mouse over the Zoom screen, and
there should be an option for a chat box. You can also unmute yourself in
the same way to ask questions. So what questions do you all have? Hello?>>Yes.>>This is Caroline Nellis
from Evansville.>>Hi.>>Hi, for
some reason I’ve had some difficulty. The sound quality is kind of low,
kind of poor, it’s garbled a little bit. Will there be a transcript
given out of this session? There will be. So we are recording the webinar today and
we will get a transcript made. And that will be posted
with the recording. So we will have that available, and we’ll send a followup email to all of
you with a link to that information. I apologize if the sound
quality is not coming through. We’ll have to look into that.>>Well, it’s coming through,
but it’s just kind of, it’s sometimes not real comprehensible,
but thank you very much. I appreciate that there’s gonna
be a transcript and recording.>>Great, yeah. And feel free to follow up with us
individually if you have specific questions about what we presented.>>Okay, thank you.>>Thank you, Caroline. All right,
we have one other question that came in. It says how much were you hoping
partners would contribute to the extern?>>So that’s a great question. We are pretty sensitive that we
know about both non-profits and cities have sometimes pretty tight
resources and tight budgets. So we’re willing to work with you. I hate to throw out a specific number,
because I know each city and town and each non-profit has different
resources that they’re working with. So I’m happy to talk
through that with you. So if you’re able to contribute any amount
to the externship, we do appreciate that. It allows us to not only hire students,
but to hire even more students and
work with additional partners. We would like to ideally
hire 30 students this year. We will hire at least 24, but
I’d like to hire even more. Since we’ve got so many great
organizations we’d like to work with and so many great students who’ve
already expressed interest in participating in the program. So I will follow up with you after this to
talk through what that might look like.>>So Danni, how much do interns or
externs get paid over the summer?>>Yeah, that’s a great question. So the undergrads will
receive a stipend of $4,800. And graduate students
receive a stipend of $6,000. I apologize,
I meant to mention that earlier, but that amount actually goes directly
into their bursar at the university. So your organization doesn’t have
to go through the payroll process, we handle all of that on the front end. They receive that in their bursar
at the beginning of the summer. And they’re responsible for paying their
bills and budgeting throughout the summer, so you don’t have to mess
with the payroll stuff. But yeah, it’s 4,800 for undergrads,
and 6,000 for graduate students.>>Thank you, we have another question
that came in from Mayor Gurges in Bedford, so she asks if our community participates,
should it include the city only? Or should it also include the county? Bedford is a small,
rural community of about 14,000 people and Lawrence County is about 46,000 people. Mayor Gurgers, I’ll assume that you’re
referring to the Resilience Cohort. And so I guess either way you can
participate from the county level or from the city level, or from both. So if you wanna, depends, for
the greenhouse gas inventory, it depends on what you want
to try to reduce, in the end. So I’m assuming you’re jurisdiction
is just the city of Bedford. And so you just wanted to reduce
the greenhouse gas emissions in Bedford, then you could do that inventory. But if you wanted to engage
your county colleagues, then you could try to do that as well. And we can talk through this, but there
may even be an option in which we could get one extern to do both the city and
county for Bedford and for Lawrence County. So that could be an option and we can talk
more about that too, if you’re interested. And we have another question
that came in from Alison. So she asks, will we have access
to stats from other towns and cities so that we can use that
to help make our case for action after the inventory is complete? Kale, do you want to take that one?>>Yeah, sure. You will not have access to
each others data directly. Although, we do at the end,
offer a peer city matching where you can swap data and
kind of check each other’s work. So that would be the only way that
you’re seeing the data directly. But in other cases, we’ve done
a bunch of media around a community whenever they’ve met their
reduction target, say. And I have maybe 200 examples of
climate action plans from ICLEI cities that lists the different measures
they’re taking on, or have proposed. So between all of that, I think we
could put together a case to take to your city council,
to your constituents. That’s something we really do like
to help you all with, regardless, this is actually a good point. Regardless of if you join ICLEI or
not, and you don’t have to join join ICLEI to
join this cohort we don’t just wanna leave you stranded after
your inventory’s complete. So we do allow a buffer period at
the end where the cohort’s over, but we’re gonna help you put
together your presentation slides or those other kind of next step
documentation to take your action forward. And it very well could be,
help us prioritize lists of actions and provide examples from similar sized cities
or cities with the same industries as us. That sort of thing we’re glad to do.>>Great, well thanks Kale, and
thank you, Allison, for the question. And that does remind me that I had
a conversation with Terez, who works for the city of South Bend, and they
recently completed a community cohort, such as this one. And they said one of the most helpful
benefits of participating in that cohort was that they could compare the data
that they got to other cities. And so it’s really useful. So for example, I think, the example they gave is that their
local utility gave them data and said, this is how much energy we used
during the year that we’re measuring. And you say to yourself,
Ben has no idea if it’s a big number, if it’s a small number,
if it’s right where it’s supposed to be. But ICLEI has enough data that they
can say, no, that’s way out of bounds. Go back to them and
ask for that data again. Or no, that looks about right. You’re probably good. So that’s an incredibly useful
resource as you’re completing this. So we’re really excited to have
ICLEI has a partner in this. So hopefully that answered your question,
Alison. We had a question from Jane, which I think
hopefully this has been answered by now, but to clarify, so Jane asked,
do we need to join ICLEI to participate? The answer is no, you do not need to join ICLEI to
participate in the Resilience Cohort. To participate in Resilience Cohort,
you have to apply and be accepted. And that application is in the link
that we sent in the chat box. And we’ll send that out via
email afterwards too so that it’s easy and
you guys can find that very easily. But I will remind everybody that following
the completion of the Resilience Cohort there is an opportunity to
join ICLEI at a reduced cost. And that cost is reduced by either $200 or
$500 or whatever you’ve already paid to
participate in the resilience cohort. So hopefully that will help cities if
you decide to join ICLEI afterwards. All right we have another question
that came in from Allison so it sounds like the extern will complete
the inventory in 10 to 12 weeks. Is that correct? Can we throw other sustainability stuff
on their plate at the same time, or am I being greedy? So that’s a good question. I’m gonna answer this, and
then I’ll also let Kale answer it too. I think, in my experience I think yes, you could probably give them a couple
of other projects to work on. Probably nothing too big but in the beginning there is a lot of time
where you send emails out requesting data. And then you just kinda wait for
that data to arrive. Would you say that’s about right Kale?>>Yeah, I would say that’s right. We tell people budget
three to four months, that that is 90% nonactive time. That’s waiting for your data to come in,
just like you said. So it’s really front loaded in that way. Then there’s maybe a three week period where your extern is following
up on data requests. It could be longer,
maybe your wastewater treatment facility takes a month or
six weeks to get that data piece in. So that could be the time period
whenever another project is scheduled. Is like, after the data
requests are sent out, okay, now I have two to four weeks, let’s say,
that I can work on a different project. Yeah, I think that would be fair.>>So Kale, most cities that participate
in a greenhouse gas inventory cohort like this or just complete
a greenhouse gas inventory in general. What percentage do you
think actually write a greenhouse gas inventory
report afterwards?>>Yeah, that’s a good question. I’d say most but
not the vast majority, like 90%, do. I’m gonna think more like 60 to 75% of
communities will turn that into a report. And then of those reports, some are just
meant as like a city council report. Some are just used by the planning
department to take to next step planning activities. And then, some are outward facing
reports for the whole community to see. And that’s where there’s some
more interpretation, and environmental education that goes
into those kinds of reports. So it’s kind of a mix, it’s definitely
a best practice to report in some way. If you don’t do a standalone
PDF type of report, minimally putting together
some slides in a PowerPoint presentation that you published
is actually very useful. And can be more engaging
to a lot of different stakeholders just relying
a lot more on the visuals.>>Yeah, that’s a great point. And the reason why I brought this us
because this is something you need to be thinking about as you’re putting
together your job description. So think about what you want to do
with this information once you’ve gathered it and populated it. And who you want to see it afterwards. So maybe incorporate that into your
application could be really useful. So we have one more question that
came in about the resilience cohort. And I wanna clarify, too,
that this webinar, we have a lot of questions about the resilience
cohort because it’s new this year. But I wanna specify and make sure
everybody understands, that businesses and nonprofits who are not able to
participate in the resilience cohort can still participate in
the Indiana Sustainability Development, ISDP program with any general
sustainability project. So if you have any questions,
feel free to ask those as well. So one question that
came in from Myriam says, when will the resilience cohort meet
as a group throughout the summer? Should we include those time
periods in our job descriptions for resilience cohort externs? Also, can we choose the year for
our inventory, say, 2017 instead of 18? Kale, I’m gonna let you
answer those questions.>>Yeah, sure. So typically,
on the question of when do we meet, it’s typically once a week or
once every two weeks. If we’re just issuing data requests,
then the training will be about how to put together a data
request form and send it out. And then we’ll wait two,
sometimes three weeks for everyone to start to get their
data in before we’ll meet again. So again, it’s like at the very
beginning of the training series, you’re gonna meet more often. And then there is more
weeks off in the middle. And then you meet again for
data collection, conditioning the data, interpretation, all that stuff. So it’s like that lull period
sandwiched by those two more intensive meeting periods. And that’s all, the whole timeline we
like to generally structure around what the community’s, as a consensus, their
timeline that they want to accomplish. Thus, when everyone has their externs,
is it better to meet in the morning or the afternoon, which day of the week? All of that’s decided on in kind of
a survey format at the beginning.>>And the other question Kale I
was hoping you could answer is, can they choose the year for
their inventories?>>Yes, everyone can have their own year. Typically it would, well,
now we’re late enough in 2018, you might get a complete data set for
2018. I’d say for
sure you could choose 2017 safely. We have a lot of communities
that this year we’re doing 2016 greenhouse gas inventories. Just because they knew from their
solid waste sector to transportation, and all the different sectors they
could get data from that year. Yeah, so another technique
is maybe you could do a few different years’ inventories at once. Similar to, it’s not that hard
to request data from, say, your electric utility for
municipal-wide and community-wide. You could also say, hey,
I want to put together, or attempt to put together,
a 2010 and a 2015 inventory. So I can do some comparisons that way. And we can help you figure out
an effective way to do that. So if you had all of the time in the world you might just try to see how many
years worth of data you get in. And then those years that you
have the complete data set, that’s a good year to choose. So that’s like a various different
ways you could go about this. And we can help you zero in
on the right year from there.>>And so I wanna specify too,
as you’re thinking about your job descriptions for
participating in the resilience cohort. I think you can, in the descriptions say
you’ll be part of a cohort of cities That we’ll be doing this together. And then the next question from Aaron from says well resilience cohort externs have
to do any greenhouse gas inventories? So the answer is maybe,
it depends, we hope. So any other job descriptions I
would recommend putting experience completing a greenhouse gas inventory
as a desirable, and not as mandatory. Because these are students,
they’re undergraduate and graduate students, and we hope they’ve
had some experience with this but they probably haven’t had extensive
experience doing something like this. But, there is a how-to
manual that comes with this, the resilience cohort and
with greenhouse gas inventory, so, as long as the person can read and
follow directions and is very detail-oriented, then, and
they feel comfortable with math, a little bit at least, and
working in Excel, then, I think we should be on the right track
for getting the right type of person.>>And I will say, jumping in on that, the students that we recruit
typically are highly, highly skilled. We had almost 140 applicants last year for
24 positions. So really we took the top of the top,
the cream of the crop students. Whenever we were hiring and interviewing. So I just wanna put everyone’s mind
at ease that, while students may not have direct experience in doing
a greenhouse gas inventory, these students are real go-getters,
they’re super, super smart. They’re typically the top of their class, maybe even have some work experience
before they came back to graduate school. So while they may not have formal training
and experience doing the inventories and the different sustainability projects, they can more than handle
this type of work. And I actually, throughout the summer I
ask that the students check in with me at least once a week, so I can make sure that
they are getting the resources they need, and if they need any additional assistance
or resources to complete their work, we’ll make sure we can get those to them.>>And to add to that, we also plan
to do some calls in advance of when the externs starts and
maybe even have them come in a day or two early to do an overview of greenhouse
gas inventories, kind of a crash course. So we expect that they will have a general
sense of what they’re doing when they arrive and
they’ll certainly need some oversights. And I understand that that oversight might
be coming from a person who’s never done a greenhouse gas inventory before,
and that’s okay. And that’s why folks participating in
a resilience cohort will have a and they’ll have the Institute, and
they’ll have Danny and Sustain IU. So we certainly feel very confident
that student quality will not be an issue in this, as long as we advertise
and get the job descriptions right. The other thing I wanna mention is that,
so the resilience cohort is focused on community greenhouse gas inventory, and
the so that means that you will be doing an inventory of the emissions coming
from your community as a whole. So whether that’s your whole county,
whether it’s residential, the industrial, and the transportation sectors, and
the private sectors,so all of that. But I want to mention too and so
all of the resources that are coming from are going to be targeted at that
community greenhouse gas inventory. However I know that are many cities,
and counties that are pushing but I wanna do a local government
greenhouse gas inventory too. And so you could have your intern or
your extern do that as well, alongside. But the webinars are going
to be targeted at the community-wide inventory,
but that doesn’t mean that they can still be working on the local
government inventory as well. And I think and
I’m sure that a few questions here and there about that aren’t gonna
be turned away from ICLEI. Hopefully I’m not
overstepping Kayle there, but I wanna to let you all know
that that’s an option too.>>No and I do have to jump off the line. So I just wanted to say,
thank you so much for having me. And regardless of anyone on the call,
if you’re interested in joining the cohort, now or a future
one in years from now please just get a hold of me any time and
we can map out a question. If you do wanna join
ICLEI outside of this, all that takes is getting
on the phone with me. And we kind of map out a membership plan. And as part of the cohort,
we would do the same thing. At the end of the period
is talk it through, what is your goals of having used this
inventory in your planning processes? How to relay this information
to all of your stakeholders? So, you know, inside this program, outside of it, we’d love to just
think this through with you more. And Andrea, and Danni,
thank you so much for having me. Sorry, I have to jump off.>>Thank you, Kale, and
we really appreciate you joining us and spending some time explaining
some of the details. And it’s a little past one o’clock here so
I wanna be respectful of your time. Danni, do you have anything
else you wanna add?>>No, I don’t have anything else to add. I just wanted to say thanks again for
all of you for taking the time to learn more about
ISTP and the 2019 resilience cohort. And you see our contact info is up there. If you have any questions we
are happy to talk to you. Please email us we will send out all this
information via recording and a link to the application and a link to the relevant
websites for you after this call. But thank you all again so
much for having us. All right thank you all take care.

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