Submitting a Farm to School Grant Application

Submitting a Farm to School Grant Application


we will share both a PDF of the slides and a link to the recording afterwards and let’s do a little housekeeping ask questions using the Q&A function throughout the webinar and we’ll address them at the end if you’re having trouble with audio use the more options icon at the bottom of the webinar screen to select audio options and switch from computer to phone audio if all else fails you can always watch the recording afterwards the Farm to School program at USDA and the Farm to School grant program in particular were both created in the Richard B Russell National School Lunch Act in 2010 the legislation directed USDA to support farm to school programs that improve access to local foods in eligible schools at USDA it’s our Office of Community Food Systems housed within the food nutrition service that administers the USDA Farm to School grant program in partnership with dawn and the grants management team our office takes this legislative mandate for the grant program and translates it practically into a grant opportunity through a document called the request for applications or RFA this document contains literally everything you need to know about applying for a USDA Farm to School grant and will reference it a lot throughout this webinar be sure you’re looking at the RFA for this current grant year cycle which is fiscal year 2020 we have a couple of other handy materials to help with the application process on our website the National School Lunch Act legislation provides our office with some goals and parameters of the grant program for example it instructs our office to ensure that awards are distributed equitably across different types of communities it also creates some priorities for the grant program and you’ll see these priorities mentioned throughout the RFA for example the legislation puts an emphasis on agricultural education alongside local purchasing efforts and encourages USDA to consider long term program sustainability for grant projects the first USDA Farm to School grants were awarded in 2013 and since then we’ve awarded over 40 million dollars to 563 projects in all 50 states DC the Virgin Islands Puerto Rico and Guam it’s a competitive program just over half of applicants last year received awards this year we expect to award up to 10 million dollars in grant funds many different organizations can apply for farm to school grants each organization can only submit one application as the lead applicant but can partner with other lead applicants on multiple applications when applying you’ll be asked to make clear in your application what type of eligible entity you are so that we can be sure if you’re eligible or not unfortunately not everyone can apply for USDA Farm to School grant for example colleges universities and Cooperative Extension programs are not eligible to apply however these entities can be key partners contrackors or provide sources of the required non-federal match for the grant program in order to ensure that grant program funds are distributed broadly organizations that have received grants in the past three funding cycles so received funds in 2017 2018 or 2019 are not eligible for implementation grants in FY 2020 organizations that have received planning grants in the past are eligible to apply as long as their grant projects are closed out by the time the RFA closes on December 13th state agencies are eligible to apply regardless of their past grant history or current grant status organizations that have received grants in prior years may still be partners or contrackors associated with other applications or contribute to a match but can’t actually apply as the lead applicant applicants must choose one of three grant tracks when they apply to a Farm to School grant the planning grant track is for organizations that are relatively new to Farm to School and want to develop an action plan for how to implement a comprehensive farm to school program the implementation grant track is for organizations with farm to school experience that have a specific project or projects in mind to accomplish the state agency grant track is a new track this year specifically for state agencies looking to support Farm to School efforts in their States you can see the timeline for the planning grants is one year and implementation and state agency grants can be either one or two years planning grants are twenty to fifty thousand dollars each whereas implementation and state agency grants may range from 50 to $100,000 each there is no longer a training track as there was in years past training may be an eligible activity for any of the grant tracks who can apply for each grant track I mentioned the eligible entities earlier you’ll notice that only state agencies can apply for the state agency track and they are not eligible for the planning or implementation grant tracks regardless of who applies the funding is intended only for projects that will ultimately benefit children in grades pre-k through 12 schools served through the National School Lunch Program school breakfast program child and adult care Food Service Program and or seamless summer option and Summer Food Service Program collectively these are referred to as federal child nutrition programs state agencies are the exception they may receive funding for projects that serve child nutrition programs not located in pre-k through 12 schools such as childcare centers family daycare homes or community summer meal sites let’s take a look at these different grant tracks in more detail the objective of the planning grant track is that applicants will set the process in motion to develop a comprehensive farm to school program one that incorporates both local procurement and agricultural education it is designed for those new to farm to school who by the end of the grant period will create an action plan with the goals specific activities timelines and people or partners responsible for implementing a farm to school program additionally letters of commitment are required for key grant partners and letter of match are required to describe the funds or support that comprise the non-federal match the main purpose of the planning grant track is for grantees to develop an action plan and therefore is a required activity additionally planning grants grantees must attend a mandatory in-person grantee training meeting in order to develop the action plan planning track activities might include creating a Farm to School leadership team conducting a needs assessment or any of the other sample activities listed here or other activities proposed by applicants remember all the activities must align with the overall planning track objective listed here at the bottom activities are provided in more detail in the RFA when applying to the planning grant track applicants must submit a proposal narrative which is broken down into these sections the narrative will be scored based on the applicants responses to specific questions listed in the RFA that fall under each of these categories in addition to the proposal narrative a project work plan table is required this table will help reviewers understand the overall project activities timeline target audience and who is responsible for accomplishing each activity this example project work plan table shown here is provided in the RFA label the required activities as required just as they are in this table and an additional grant project activities pertaining to your project will be categorized as associated with local procurement agricultural education or both the implementation track is for eligible entities more experienced with Farm to School and they’re designed to implement or expand comprehensive farm to school programming here are some examples of activities that might comprise a project in the implementation track ranging from training producers to expanding distribution options to providing agricultural education opportunities allowable activities are described in more detail in the RFA and must align with the objective for this track while there is no required action plan for this grant track the in person grantee training meeting in the first year of the grant award period is required the proposal narrative for the implementation track is similar to the planning grant track except the prompts listed in the RFA for each section are slightly different reflecting the different scope and objective of this track the project work plan is also required for the implementation grant track you’ll see the required in person training listed here and additional activities categorized as local procurement agricultural education or both the state agency track is for as the name implies only state agencies such as Departments of Agriculture education or health the objective of this grant track is for state agencies to support farm to school programming in all federal child nutrition programs including for example in meals or snacks served in child care centers or community summer meal programs so this is a bit different from the planning and implementation tracks whereby funding is for pre-k through 12 school based programming only note the emphasis is still on comprehensive programs that include growth local procurement and agricultural education efforts these are examples of allowable activities for grant projects in the state agency track note that the grantee training meeting hosted by USDA is optional for this track so applicants may or may not choose to include it as an activity and may or may not choose to include it could travel to the meeting in their budget state agencies may conduct a wide range of activities from facilitating peer-to-peer learning among programs to hosting buyer grower meetings to supporting local agricultural education efforts note that these are just a list of possible activities and applicants may include additional activities that align with this tracks objective listed here again the proposal narrative required of state agency track applicants is similar to the other tracks with prompts for applicants to respond to customized to the specifics of this track the project work plan table is also required of state agency track applicants you’ll note that there are no required specific activities for this track as the grantee training is optional applicants to all grant tracks may receive bonus priority points during the selection process if they fall into either of these priority categories applicants can declare if they meet one or more group categories using the form in appendix D of the RFA this form also describes how these bonus priority points will be awarded note that these are not requirements for receiving award but rather priorities that will give your application a boost if you worry you’re worried you might not remember all of the requirements of this grant if your project is selected to receive funding never fear if your organization is awarded you’ll be sent detailed terms and conditions outlining all of the requirements ranging from reporting to using the USDA logo our team will also support awarded grantees throughout the grant period of performance let’s move on to talk a little bit about the budget in addition to the project narrative and project work plan all applicants are required to provide information about their budgets the total grant project budget is comprised of the federal funds also called the grant award and a match that comes from non-federal sources usda will contribute no more than 75% of the total project cost therefore the nonprofit non-federal match must be at least 25% of that total project cost not 25% of the federal portion 25% of the total project cost this match can come from cash or in-kind services such as the value of facilities equipment or services provided here’s an example match calculation and there’s a tool to help you calculate the match required on our website all grant costs in the budget must be reasonable allocable and necessary they must be reasonable meaning they must fall within the scope of allowable costs and a prudent person in similar circumstances worth incur the cost at the proposed rate costs must be allocable meaning they must be directly related to specific grant activities and contribute to grant objectives and they must be necessary cost must be essential to accomplishing the grant objectives here are some examples of allowable and unallowable cost under the guise of this grant program these are described in more detail in the RFA in Appendix C it is worth noting that these allowable costs apply to both the federal award and the non-federal match so matching funds must also be allowable according to the parameters of this grant program it looks like we are getting some great questions keep those questions coming and we will answer them as soon as we get to the end of the presentation in order to describe the project budget applicants must provide a completed sf424a for the first page of this form summarizes the amount requested from the federal government through this award the second line is for the non-federal match with the total at the bottom as shown on this example the second page of the sf-424a is where you’ll provide a breakdown of the federal amount requested and non-federal match by category the categories are personnel benefits travel equipment supplies contractual and other there’s a line for construction but it’s not allowed as an expense through this grant program these will be totaled as direct charges and applicants may choose to apply an indirect rate in addition to the sf-424a applicants must submit a budget narrative to provide more detail about the costs associated with the grant project make sure the information on the sf-424a and the budget narrative align with each other and align with the rest of the grant application materials first the budget narrative should have an overall budget description with the source of the matching funds as shown in this example which is also provided on our website a funding request summary should follow outlining the federal and non-federal match components of the project budget by category then the budget narrative will describe every line item in the budget by category justifying each proposed cost this section should clearly align with the activities described in the proposal narrative and the project work plan here’s an example for the personnel and fringe benefits categories from the example budget narrative provided on our website presumably this wellness coordinators role in the grant project was outlined in the proposal narrative and project work plans so we can determine if this cost is reasonable allocable and necessary the more information you can provide in this section the better so that we can get the full picture of your proposed budget okay now we’re going to switch gears and talk about how to actually submit an application to the USDA Farm to School grant program the RFA has a lot of useful information and this application checklist on page 5 of the RFA is no exception this will help assure that you have a complete application when you go to submit it using the online portal for federal grants calls grants.gov when it comes to submitting a grant through grants.gov there are a few steps that we’ll go over in more detail none of these steps have fees associated but each may take a little while so we encourage you to start early grants.gov has a 24 hour help desk and an email address a YouTube channel and additional support for applicants the first step is to obtain a dun & bradstreet number or Duns number Duns is a separate system from grants.gov and it’s required by the government to better identify related organizations that are receiving federal funding and to provide consistent name and address data for electronic grant application systems after receiving a Duns number applicants must register with Sam this is the federal government system for award management to register you will need your Duns number as well as your taxpayer identification number your bank’s routing number account number and account type a SAM account is necessary in order to conduct business with the government pay attention to the emails you get from Sam they may instruct you to take further action to set up your account after getting your Duns number and registering in Sam you must now created an account in grants.gov on the main grants.gov website select applicants and register your organization you’ll have to have your Duns and Sam information handy all right okay grants.gov has specific how to apply for grants section of the website with lots of tools and resources to help you there’s also a video linked here that describes the process of how to register in grants.gov the process can take up to several weeks to complete so it’s important to start this process as soon as possible this can be a place where applicants may fall behind and therefore miss the application deadlines as a result you don’t want this to happen to you another reminder Duns Sam and grants.gov systems are not FNS systems which is the part of the agency that we work for so it’s important that you actually reach out to those systems directly if you have questions rather than reaching out to us through the contact information that we provided on these slides and in the RFA so going back to grants.gov the e biz POC is a single individual at your organization who essentially acts as a gatekeeper to authorize other users within grants.gov they assign key roles such as the authorized organizational representative or AOR the AOR is the individual who is permitted to submit an application in grants.gov on behalf of your organization this is very important because if an individual submits the application for the organization but is not the AOR grants.gov will reject it this can be particularly problematic if it happens right at the submission deadline without enough time to reassign that AOR role before the deadline passes workspace is the grants.gov platform that allows grantees to work on their grants applications in a secure online collaborative environment the grant application can be updated and worked on by multiple authorized users at the same time ultimately the grant application is officially submitted through the grants.gov workspace after submitting your application you will receive several emails from grants.gov the first email simply states that grants.gov has received your application and is verifying if there are any errors with the application package this is not an indication that the submission was successful yet grants.gov will then send another email that will indicate if there are errors or not within your application if there are no errors this email will indicate that the application was successfully accepted by grants.gov or validated otherwise you may have to make changes and resubmit applicants will be given a grants.gov tracking number to track the submission status we recommend submitting the application at least 1 to 2 weeks prior to the deadline to account for any issues and ensure that you submit a complete application applications must be submitted in grants.gov by 11:59 Eastern Standard Time on December 13th 2019 again we recommend starting the process early especially if this is your first federal grant application to avoid any last-minute issues I’ve mentioned a few times that USDA has some resources available on our website to help you prepare your application well what I’ve been referring to is this resources for grant applicants website it has a link to the RFA frequently asked questions a match calculator sample budget narrative and much much more the RFA and FAQs along side the resources on this website are your guide to creating a successful application and they provide much more detail about many of the topics we discussed today another useful resource for applicants is the list of awarded grants from past grant years this can help applicants understand what types of grant projects have been awarded in the past additionally USDA generates periodic reports with state-level information on grant applications and awards okay applicants may also want to sign up for the dirt this is USDA’s enewsletter and you can stay abreast of the latest grant information alongside other Farm to School updates Travis and Robert there is a fire alarm going off in our building so I’m going to hand this over to you to handle the QA and unfortunately I’m going to have to leave the building now thank you Thank You Andrea I’m sorry for the inconvenience and we appreciate folks hanging in with us Travis I’m going to be unmuting your line right now Robert can you hear me yes I can Dawn you are unmuted as well we’re going to be muting Andrea because of the fire alarm so we are going to be moving right into our Q&A so we’ve been receiving a number of questions from folks what we also will let people know is that we will do our very best in the time remaining to address the questions that we have received if we have not been able to get to your questions we will try to get back to you directly regarding questions that we may not be able to address live on the phone here today but some questions may need some additional research and we hope to follow up with you shortly so with that Travis I’m going to start working through some of the questions in the Q&A pool in order and hopefully you and Dawn can be able to handle some of these responses does that sound good to you it does I already have two responses queued up so I can go ahead and say those while you’re flagging some other questions if you think that timing will work well fantastic go ahead Travis okay the first question I have flagged says so is the focus of planning and implementation grants really focused on schools and not focused on ECE by which I believe you mean early childhood education the response is that funding for implementation and planning grants is available to support school-based programs only if a proposal seeks to increase local foods in the CACFP or the SFSP the Child and Adult Care Food Program or Summer Food Service Program target sites must be located at an eligible school if a proposal from a non school entity seeks to target schools with Farm to School Activities schools benefiting from the project must be eligible as defined in the RFA and the second question I have queued up is in Florida the adult portion of the Child and Adult Care Food Program is administered by Department of Elder Affairs could they apply as a state agency the response to this question is eligible state agencies include any state level agency working to promote Farm to CNP activities in eligible schools state agencies applying to the state agency track are eligible to work with non school-based child nutrition program operators that participate in a program under the National School Lunch Act such as community-based SFSP sites and CACFP sponsors thank you for your questions thank you Robert okay we have another question here from a participant if you are a pre-k to 8th grade public school and are looking to expand the USDA food program with a garden greenhouse and local sourcing and local sourcing of food which Grant is best implementation or the state agency track I can answer part of this really quickly the state agency track is specifically intended for state agencies and state agencies only so if you are applying from a public school you are not eligible for the state agency track you would be eligible for either the planning or the implementation track based on this information it sounds like your program would be looking at the implementation track but Travis or Dawn you can correct me if I’m wrong with there Robert I do want to point out that I did address this in the Q&A so you definitely were correct about the state agency track being restricted to state agencies and implementation grants are appropriate for eligible entities with established partnerships a defined Farm to School objective or objectives and/or past success implementing Farm to School Activities and I encourage any applicant any prospective applicant who is not sure which track they should apply for especially if they are torn between planning and implementation to review section 1.3 of the RFA grant tracks where each of the grant tracks is described in greater detail we have another question where a participant has asked what qualifies as local procurement what is understood as local is defined specifically by the locality or the School Food Authority Travis is there anything you’d like to add regarding the issue of local procurement and what would qualify Robert I think you hit the nail on the head that local is up to the procurer okay let’s see so Dawn I’m hoping you can help us with this Cooperative Extension funding is this considered funding that could be used towards the towards the applicants match requirement okay please excuse me because I sound horrible I’m dealing with a cold I want to say the answer to that is yes but I do want to confirm because I do not want to miss misspeak but I am 90% sure that the answer to that is yes but I think we should follow up just to be sure okay thank you very much we will confirm that answer after the call next question can an application focused solely on planning implementation a school garden program where is it important to include a school local food procurement and agricultural education program as well Travis please note in response to this question that for planning grants to help ensure that awarded projects align with Farm to School grant program goals eligible entities are required to propose project activities that support the objective to improve access to local foods in eligible schools by developing a comprehensive Farm to School program that includes local procurement and agricultural education the requirement is similar for implementation grantees or implementation applicants eligible entities are required to propose project activities that support the objective to improve access to local foods in eligible schools by implementing or expanding a comprehensive farm school program that includes local procurement and agricultural education efforts we have another construction costs question so do construction costs in the unallowable section include supplies for infrastructure projects also can travel costs awarded in the grant be used to cover mandatory training for the mandatory usda training for the grant awards this is done I responded to that in the Q&A after I believe but when we talk about construction we’re referring to foundational anything that needs some type of foundation that those types of costs are not allowable in regards to buying equipment to build I think again the for the infrastructure whether it be a pipe for a greenhouse of that nature those are allowable expenses and yes travel for the mandatory conference may be charged to the grant okay for more information about travel to the mandatory face-to-face meeting I would direct applicants to section 3.3 of the RFA additional eligibility requirements the second bullet under that section another construction and equipment question if our program is looking to build an aquaponics farm at a school the equipment cost to build it are allowable but not the construction costs incurred is this correct correct so an additional question how much funding is available and how does this compare to years past how many awards do we expect to make and what percentage of applicants were awarded relative to applications received in this past round five million dollars is provided to the Department of Agriculture on an annual basis for grants technical assistance and administrative costs related to USDA’s Farm to School program additional funding for the Farm to School grant program was made available through the fiscal year 2018 and fiscal year 2019 agricultural appropriations as a result up to ten million dollars will be awarded under this solicitation and in the fiscal year 2019 application and award cycle the Food and Nutrition Service received 229 eligible applications and funded 126 applications which came out to 55% award rate thank you very much would building a school garden count as construction for the budget I think we did touch on this but Travis Dawn no that would not count as construction as long as again there is not a foundation that’s being laid foundational element right that’s the key okay are equipment costs over $5,000 an allowable cost there were two references in the RFA one said equipment was allowable the other said equipment costs were not can you please clarify yes this is Dawn again yes that was a mix up in the RFA equipment cost there is no limit on the amount of a piece of equipment as long as it is relevant and allocable for your specific grant project one thing to keep in mind and regarding equipment when it comes to completing the SF424a for your budget FNS looks at equipment or defines equipment as any item that has a shelf life over one year and costs more than $5,000 anything any item that is less than $5,000 and has a lower shelf life we consider that as a supply so even if you went out and bought a refrigerator for forty two hundred dollars that would not be considered equipment and listed on the equipment line item but it should be included under your supplies Thank You Dawn Travis another quick question here does local procurement the term local procurement include food grown in a school garden this is a good question this may be one where we need to follow up after the webinar and if this is a concern for many applicants we can create an entry in the frequently asked questions document that we intend to put online okay is the mandatory training held in Washington DC and when will this be held I can answer this one I believe the mandatory training that we’re referencing to is the annual grantee gathering that is held by the Office of Community Food Systems for grantees the location of the grantee gathering circulates throughout the country on an annual basis we have not selected our city for this upcoming grantee gathering but that city selection process and the information process happens closer to the grantee selection itself for additional guidance about how to budget for this trip with an unknown location please refer to section 3.3 of the RFA additional eligibility requirements and see the bullet that says applicants should estimate three full days of travel including Hotel airfare meals etc when budgeting for these costs please assume that attendance will require air travel to a venue at least two states away from your own we have one question I’m not sure we’re going to be able to do this can you please go over the AOR again and the possibility of an application being rejected now I can try to jump back in there I’m trying to get to the I can’t get to that page but the authorized official I’m not so I lost train of thought I’m sorry forgive me for this cold if you go to the grants.gov website there is extensive step-by-step instructions that are listed there as well as on I’m trying to pull up the section the RFA Travis can kind of section 4.6 submitting an application in the RFA also gives you additional details concerning submitting and the AOR in regard to rejection I don’t remember the specific question however if your application is rejected you will be notified you will get that email from excuse me from grants.gov and they will tell you pretty much why it was rejected but again I direct you to go to the grants.gov website and to the Section 4.6.2 on submitting their application for that or you can also send out the email and then we’ll follow up with more if you have something more specific if it wasn’t answered an additional question would the repair of an already existing greenhouse work as an allowable cost under a planning grant I think we will need to get back to you on that and see how exactly what type of repairs have been requested and how it relates to your specific project okay if an organization has not received a Farm to School grant are they required to apply for the 12-month grant or can they apply for the 12 to 24 month option an organization Robert I’m not necessarily sure what this question means exactly I think I’ve seen I think someone said something similar and Travis you can speak more to it perhaps after I’ve finished my statement the way I interpret it is I’ve never received a grant and I want to know which type am I eligible to apply for I think that will be based on what your experience is and what you’re planning to do if you have no plan for a grant no plan in place then of course you would need to be in the planning stage if you already have an established project that you will want to push forward and build from that I think you can go into the implementation stage for the 12 to the 24 month of course if you’re state agencies you will go under the state agency track does that help you formulate a better response Travis I think we had one of those that come in via email as well yeah I think that mostly covers it Dawn okay here’s a another good one after reviewing the application materials it has appeared possible to apply with more than one school in mind but when we went to the actual application it wasn’t clear how we would account for multiple schools is it possible to work with more than one school with a given project I can respond to this one yes it is allowed to work with more than one school if there are more than one schools involved I would need to know more about where exactly you encountered the confusion in the application package but if you are working with more than one school you’re able to indicate that on the Farm to School cover sheet hold on for a moment okay so we’ve already addressed the mandatory meeting okay if there are a number of questions where we did not quite have enough information if there are people on the line who have asked questions and would like to ask follow-up questions we encourage you to ask follow-up questions through the Farm to School inbox which is at [email protected] and we will be able to excuse me address those follow-up questions after the call via email another question that we received can a project apply for state and implementation grants to fund different parts of the same project for instance is there potential to receive $100,000 for implementation and $100,000 for the state agency grant both contributing to one project so I guess can two applicants pool their projects together into one larger project Robert I interpreted this question differently as an applicant wondering whether they could apply for two grants the applicant must choose between submitting a planning implementation or state agency grant request it may only submit one application only one grant application per entity is permitted okay Dawn I don’t know if you have additional input on that no I interpret the question the way that you did I apologize for the confusion does an application from a state agency need to address statewide goals or can a state agency excuse me be the lead applicant on behalf of one public school district I would have to follow up about that okay are wages for garden and or agricultural educator positions allowable in the grant budget say that one more time are wages for a garden slash agriculture educator position allowable yes if it’s relevant to your grant project salary expenses are allowable okay can we apply as a pre-k school that is a nonprofit organization we are not part of a Elementary School but we are a SFA as PK I can reiterate the information earlier about CACFP and SFSP programs the funding for implementation and planning grants is available to support school-based programs only if a proposal seeks to increase local foods in the CACFP or the SFSP target sites must be located at an eligible school and in addition regarding the question about nonprofit status for the purposes of this grant program any nonprofit private or charter school must apply as a school or School District regardless of 501c3 status I hope that answers each component of the question if not please feel free to follow up at [email protected] another good follow-up here is it required to apply for a planning grant before you are allowed to apply for an implementation grant that is not required I encourage anyone concerned about which grant track they should apply for to carefully review section 1.3 grant tracks which goes into detail about the requirements for each the expectations for each and also section 3.0 eligibility information which provides additional detail about which entities are eligible for which tracks additionally regarding hydroponic equipment hydroponic equipment that costs $1,000 per unit however the aggregate total of the project for hydroponics equipment is greater than $5,000 is this eligible as an equipment expense even when the individual unit cost is a thousand dollars it is the per unit cost so it’s eligible but we request that you note that as a supply only because again it’s the per unit cost that has to be more than five thousand dollars so it is an allowable expense and though it’s a piece of equipment it’s deemed as a supply so it should be listed on the supply line item and noted as a supply under their narrative Thank You Dawn Robert I see a question I’d like to respond to go ahead because I have an answer handy the question is would a County run Soil and Water Conservation District be considered a state agency or local agency or can a Soil and Water Conservation District apply for the implementation grant local agencies are considered to be any unit of government within a state including a County Borough municipality city town Township parish special district or Council of Governments and so please review the requirements for eligibility of each track in section 3.0 which goes into greater detail about what the definitions are for each eligible entity we have another great practical question that I know has come up in the past which is why I want to flag it today part of the grant asks for staff resumes we have staff in place who would be participating in the farm to garden is there a problem if someone leaves the school and another person takes their place as the grant is being implemented I can take it no that is not a problem we understand that you may have some turnover in your staff in regards to staff resumes we require resumes for all key personnel so if someone leaves and they are a key component if you consider a key personnel to your staff then we will need to see the resume of the person who is to replace the exiting staff person and that will be great to have it prior to that person’s arrival in joining your team thank you very much can non-federal matching funds come in the form of percentages of participating school staff salaries yes the key thing on matching and for salaries you must keep track of all the salaries you must keep a log that way so that you are able to determine the actual amount that is being contributed towards the grant okay we have another question and Travis this is something just a procedural question will questions asked today be added to the Q&A sheet that’s an excellent question many of the questions discussed on this webinar are covered in some way in the FAQ document that we intend to publish this week the ones that we receive a high volume of questions of a certain nature may be added at a later date and the updated FAQ posted to both the grants.gov page under the supporting documents tab and the resources for grant applicants page on the Office of Community Food Systems website I recommend bookmarking both of those pages and checking them frequently to make sure that you’re working off of the most up-to-date document we have another question do priority categories include tribal governments we are part of a program of a tribal government I saw the tribal organizations are included that’s a great question and I can respond easily applications from Indian tribal organizations ITOS and entities serving tribal communities are considered funding priorities for fiscal year 2020 excellent okay this will be our last question for questions that we have not been able to address we’re going to try to get back to them as quickly as possible okay let me just get to it is it allowable for the majority of a planning grant budget to fund salary for a full-time position to oversee the entire process and the project seemed that the awards granted posted last year listed project actions but not how they were funded if possible then it gets cut off I think this a use of funding for salaries for salaries yes then again salaries are allowable we would have to see in its totality to see if it’s balanced with your grant project so we can’t tell you off the back whether or not it’s a yes or no question again it’s just based on whether or not it’s sufficient support for your grant project thank you very much everyone for joining us today our hour is up we are going to be working to get this recording up online as soon as possible we will also be working to go through the questions that we’ve received and update our materials accordingly we thank you for your interest and we look forward to seeing your applications this December

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